Commercial Property Management Services

Tenant Relations

Tenants are given our Property Manager’s cellular phone and direct email for quick access and resolution of any service or maintenance issues. Our team of professionals has a positive and “can-do” attitude.

Vendor Management and Cost Containment

We work hard to provide the most professional, experienced and knowledgeable vendors in the business. We are dedicated to negotiating the best prices and services in the industry. We make sure that all vendors are licensed and insured.

Lease Administration

  • Abstract leases and contact tenants regarding lease expiration dates and amounts for renewal and termination options, monthly rent and CAM increases
  • Move-in Inspections Paperwork Completed at Lease Signing
  • Move-out Inspection Paperwork Completed at termination of the Lease
  • Security Deposit Refund/Charge letter sent to previous tenant according to Florida Statutes
  • Rent Collection
  • Late fee enforcement
  • Prepare and Deliver Three Day Notice Letter for Non-Payment of Rent

Compliance and Safety

  • Schedule and attend all life safety and fire equipment inspections
  • Follow-up with City Inspectors regarding outcome of inspection reports
  • Eliminate exposure to injury, liability, OSHA and ADA violations
  • Prepare life and safety manual for all properties

Monarch Commerce Center 1Building Maintenance and Operations

  • On Call 24/7 for all maintenance emergencies
  • Schedule preventative maintenance for all mechanical equipment and roof
  • Schedule licensed and insured vendors to perform all maintenance and repair work
  • Project Management services for building upgrades and interior unit upgrades
  • Send out RFP to vendors for proposals of monthly maintenance and also one time project over $500.00

Accounting

  • Accounts receivable collection
  • Accounts payable –vendor invoice processing and payment
  • Florida Sales tax compliance
  • Bank account maintenance
  • Estimate cash reserve account projections
  • Provide information to outside accountants for annual tax returns
  • Accrual or cash basis financial statements
  • Prepare annual property budget
  • CAM reconciliations
  • Electronic Monthly Reports Emailed
  • Early Statement Generated and Mailed for Records and Tax Purposes

Property Insurance

  • Give necessary property information to agents
  • Assign insurance markets to several top agents to obtain quotes
  • Manage the quoting process and set deadlines
  • Review quotes and make recommendations

Hurricane and Emergency Planning

  • Hurricane manual prepared exclusively for your property
  • Emergency management and vendor team to respond immediately after the hurricane has cleared the area
  • Assessment of damage and management of the cleanup by licensed and insured vendors
  • Life Safety manual prepared exclusively for your property